6/19/2023 0 Comments Microsoft teams breakout roomsIf you want to move a workshop participant into another room, click on the room to display all the attendees in that particular room, click on the checkbox next to the name of the participant you want to move, and then click ‘Assign’. This will display a window to help you configure the breakout rooms. Once you’re in the meeting, you’ll see that there is a breakout room icon in the control panel. Step 2: Get StartedĪs the organiser for your Microsoft Teams meeting, you’ll first need to start the online meeting, either as a scheduled or unscheduled meeting. However, participants can join the breakout rooms using Microsoft Teams from their desktops or mobile apps. You can only create breakout rooms in the Microsoft Teams desktop app, and you need to be the meeting organiser. Step-by-step Guide to Microsoft Teams Breakout Rooms Step 1: Before You Start This is due to factors such as psychological safety and feeling more comfortable contributing in smaller groups.įor tips and techniques to improve engagement in your online meetings, have a look at my article Virtual Facilitation: 10 Top Challenges & What to Do About Them.īreakout groups can also be useful if you want different groups to tackle a different question or challenge, which can be great for design thinking and innovation sprints, creative problem solving workshops, strategy and business planning sessions and team building challenges.Įach group can share its feedback with the wider group in plenary after the breakout has finished. This is brilliant because, due to something called the Ringelmann Effect, the larger the group size the less likely most people are to engage. Working with larger groups is great, but sometimes to get fantastic engagement in your online meetings and workshops, you need to ask your delegates to work in smaller groups, in virtual breakout rooms. Why Use Breakout Rooms in your Microsoft Teams Online Meetings and Workshops? If you create breakout rooms before a meeting, you won’t be able to invite more than 300 people.You can’t create breakout rooms if there are more than 300 people in a meeting.However, the participants and you as the organiser will still have access to the files, whiteboard or the recording of the breakout room. When you click on closed rooms the breakout room will close and participants will automatically be sent back to the main meeting. As the organiser, you can close the breakout rooms in Microsoft Teams from the main meeting room above the breakout room list.Use the announcement feature to send messages to your workshop participants when they in are in their breakouts.To help with your virtual facilitation, you can move between the breakout rooms by clicking on the three dots icon next to the room you wish to join and selecting ‘join room’.
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